Employee directory and records

Manage employee profiles and organization records in MantraWorx HRMS. Keep people information available to the roles responsible for maintaining it.

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When to use it

A practical example for your team

An HR administrator reviews a new employee's profile, checks the department and reporting details, and prepares the record for onboarding and payroll setup.

Illustrative workflow. Your setup, access and enabled features determine the available steps.

See how People and HR fits together

How employee directory and records works

1
Maintain employee information
Use the employee directory to find and review people records. Keep profile details current as an employee's role or employment information changes.
2
Connect the organization
Record the team and department context that other people workflows need. Review assignments when employees move between responsibilities.
3
Respect access scope
Employee records include sensitive information. Use the configured roles and permissions to determine who can see or maintain each part of the record.

Related People and HR features

HR approval delegation

Delegate HR approval authority for a defined workflow and period. Review active delegations in HR Settings before relying on a backup approver.

Explore hr approval delegation

Recruitment and interview management

Manage hiring requisitions, candidates and interviews in one HR workflow. Keep the hiring team's context with the candidate pipeline.

Explore recruitment and interview management

Offer preparation and approvals

Prepare employment offers with version history and approval steps. Keep the reviewed offer connected to the candidate and joining process.

Explore offer preparation and approvals

Employee onboarding

Coordinate joining tasks, employee details and onboarding progress. Give HR and new joiners a shared view of what needs to happen next.

Explore employee onboarding

HR forms and employment documents

Coordinate HR forms, agreements, letters and signatures. Keep employment document requests and reviews connected to employee records.

Explore hr forms and employment documents

HR policy acknowledgements

Publish HR policies and follow employee acknowledgements. Connect policy communication to the employee's My HR workspace.

Explore hr policy acknowledgements

Employee exits and offboarding

Manage resignation reviews, offboarding and clearance work. Keep the employee exit process connected to HR and final settlement responsibilities.

Explore employee exits and offboarding

Conduct cases

Record a conduct concern as a case, hear the employee before deciding and keep the outcome with the case. Show cause notices and warning letters come from the case.

Explore conduct cases

What to prepare for a walkthrough

Bring your hiring stages, joining checklist, employee document needs and approval responsibilities. Confirm any local employment requirements with your own people team.

Bring an example of this process and the people who need to participate. We can confirm the relevant plan, access and configuration.

Make employee directory and records work for your team.

Tell us what you need to achieve. Your enquiry will include this feature so the conversation starts with the right context.