Samay
Apply for leave and track a request
Choose leave dates, submit the request, resolve validation errors and follow the review.
GuideFor employees and leave reviewersContent reviewed
On this page
Before you start#
You need an active account, access to your leave workspace and an available leave type. Check the dates you need and any notice, duration or balance rules that apply.
Submit a leave request#
- Open the leave area in Samay and your My Leave Workspace view, then open Apply for Leave.
- Select Leave Type. Review its availability and policy information.
- In Select Date Range, choose the start and end dates. Wait for the server to confirm the working-day calculation.
- If Half Day is available and needed, select it and choose First Half or Second Half. This requires a type that permits half days and a range containing one working day.
- Enter Reason. Optionally enter Emergency Contact and Backup Person.
- Select Submit Leave Request. Correct any displayed validation error before submitting again.
Check the result: After a successful save, the form refreshes balances and closes. Find the request in your leave history and check its dates and review status. Submission is not approval.
Follow or change a request#
Return to the saved request to follow the decision. Use the cancellation or withdrawal action available for its current state when plans change; provide a reason when requested. A pending change to approved leave may itself require review.
Coordinate the handover with your team after confirming the outcome. Do not assume that discussing an absence in chat changes the leave record.
Review a team request#
In Team Leave Approvals, authorized reviewers inspect the dates, employee context and applicable rules before recording an approval or rejection. Reviewers must use the authority assigned to them; managing a team does not imply permission to approve every request.
After deciding, confirm the request's saved status. If the server refuses a decision, read the reason rather than repeatedly attempting the same action.
Resolve a blocked submission#
| Symptom | What to check |
|---|---|
| No leave type | Ask the administrator about available types and your allocation. |
| Working days still being checked | Wait for confirmation. An estimated calculation cannot be submitted. |
| Insufficient balance | Check available balance, including pending requests, rather than only the remaining allocation. |
| Notice or duration error | Review the selected type's advance-notice and consecutive-day rules. |
| Half Day is absent | Check whether the type allows half days and the range contains one working day. |
| Reviewer or decision action is missing | Ask for a review of the specific approval authority. |
Use Workspace access for permission questions and Connected workflows for the attendance and payroll handoff.
See Apply for leave and track a request on the product site
Need more help?
Can’t find what you need? Talk to the team.
To report a problem with this guide, include its title and the step that blocked you.